The 6 Most Important Considerations When Planning Your Office Space

Your office is more than just a place for employees to sit down and work. It projects the vision for your company, highlights your ethos and expectations to potential clients, and above all else, it must inspire those who you are expecting to spend their working week consistently delivering the best possible results for your business.

Yet offices often evolve organically. And not in the positive sense of the word. Furniture can progressively spill into spare corners, the environment slowly developing over time with little concern for proper and effective use of space, consideration only given for what works in that exact moment in time. An extra desk squeezed in here, tables hastily joined together to form an impromptu meeting table; temporary measures unconsciously become permanent features due to lack of insight or forward planning.

All of which can lead to an unproductive and inefficient environment in which to work. But making changes can be daunting, especially if semi-effective systems are already in place. However, being brave enough to break out from mediocrity can have dramatic effects on your workforce and clients.

And it’s never too late to make amends. 360 Office Interiors can soon have every inch of your workspace being utilised to its full potential. Whether you’re fortunate enough to be planning an office from scratch, or recognise the importance of freshening up your existing office space, follow these 6 essential points to ensure that you create a the most productive setting for everyone who spends time there:

Ensure Every Square Metre is Effectively Utilised

Before you consider making any changes, decide on precisely what your office needs. Not what you can afford, think you have space for, or what you’d like to see in your office – decide on what is absolutely essential. How many desks do you need? Do you require cellular offices or would you prefer to work open plan? Do you need specific meeting rooms or would more informal meeting pods prove to more practical?  Consider variations in the use of your space. If you choose to adopt a more laissez faire working environment, ensure there is still somewhere for staff to work quietly and privately, without feeling isolated. When you have determined your needs, it’s then time to draw up a more detailed plan, something that office 360 Interiors is perfectly placed to assist with.

Deal with Noise.

The gentle hum of a productive workforce can inspire confidence. A cacophony of raised voices is likely to induce headaches. Different buildings and office spaces will have different requirements, newer more modern buildings may have sufficient natural noise deadening, while more modern urban work spaces may find the acoustics a challenge. Open plan offices might require the installation of acoustic panels to avoid the unnecessary reverberation of unwanted conversations. Whatever the ambiance of your workplace, the management of noise is an essential consideration.

Decide On Electrical and Network Points

An office relies on dependable and consistent power and connectivity. The location and housing of network points is vital to ensure a correctly functioning office exists. But it’s not just technology that needs catering for. Do your employees require a kettle, microwave, coffee machine, or even a complete kitchen? Deciding this will allow you to plan the most effective use of your space, and avoid ungainly and impractical trailing wires, routers, network cables and coffee cups.

Light. Light. Light.

Interior designers will tell you that the single most important element of any home is the careful placement and installation of light sources. And this is no different in a working environment. Be it natural light, artificial light, or the reflected glare from banks of computer screens, managing the light in your office is crucial. Gone are the days of strip lighting threateningly buzzing above your worker’s heads, having warm inviting lighting is the number one way to create a welcoming and inviting atmosphere. Perhaps the best way to make the most of the natural light is the use of frameless glass partitions. These efficiently divide space, allowing for privacy, while allowing the floor space to seamlessly flow from one area to the next.

Ensure Adequate and Appropriate Storage

Effective storage not only allows for greater organisation, but also permits you to be more creative with the available space. If square footage is short then consider the need for individual desk pedestals; by providing lockers or alternatives to under desk storage, smaller desks can be used, increasing the potential number of employees able to work in a given area. For more details on 360 Office Interiors range of storage solutions visit our previous blog post.

Keep it Flexible

Addressing the problem of office design once doesn’t mean that you have discovered the eternal answer to what will always work best for your company. Requirements are likely to change, and keeping your office space and furniture flexible is a good way to make sure a quick overhaul and freshen up doesn’t ever need to be economically out of reach. Modular furniture, such as bench desks and stretch reception seating, are a great way to allow for expansion and flexibility if and when the necessity arises.

Contact us today to see how we can help you with your Office Space Planning in London and beyond

You may also like